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Career / Executive Assistant / Office Manager

Executive Assistant / Office Manager

Executive Assistant / Office Manager

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Summary

Opascope is a different kind of performance marketing agency. Our marketing approach focuses on revenue and driving real business outcomes, not fluff KPIs. We’re passionate problem solvers who love to build powerful, reliable solutions for helping companies grow. Our services include Paid Media, SEO, Strategy, and Creative. Our clients range from software to eCommerce and everything in between.

We have been experiencing exceptional growth, and we’re focused on carrying that momentum forward. As we grow, we’re looking for experienced individuals with strong verbal and written communication skills to help us stay organized.

The right candidate will have great interpersonal skills, experience using Microsoft Office or something equivalent, like the Google Workspace Suite, will be able to organize and schedule appointments and meetings, answer and direct phone calls, redact letters, memos, and minutes, multitask, carry out administrative duties, contribute to a team effort, handle sensitive information in a confidential manner, greet and assist visitors.

You will be responsible for:

  • Be the first point of contact when clients or guests enter our office.
  • Act as executive assistant to company leadership, providing support on both business and personal matters as needed.
  • Handle incoming and outgoing mail with FedEx and USPS etc.
  • Place supply orders and maintain the supply room – get creative. We love new snacks!
  • Ensure that common areas, i.e., kitchen, breakroom, and copy room, are tidy, organized, and properly stocked.
  • PTO tracking and coordinating, preparing, and reconciling expenses (proficient in Excel).
  • Actively supporting planning for team building and employee engagement activities.
  • Coordinate office lunches and make restaurant reservations as needed.
  • Coordinate usage of the conference room.
  • Organizing and maintaining complex and changing calendars and managing conflicting time requirements in multiple time zones.
  • Undertaking proactive follow-ups on critical to-dos in order to effectively meet deadlines/commitments.
  • Ability to manage multiple daily requests and perform tasks with high accuracy.
  • Support HR in scheduling meetings, interviews, and transport.

Your background should include:

  • 3-5 years of experience in executive assistant, office management, or retail management.
  • Experience with administrative and clerical work Proficiency in Microsoft Office suite / Google Suite.
  • Strong verbal and written communication skills.
  • Ability to work well both independently and with others.
  • Positive attitude and willingness to learn.
  • Full professional proficiency in English and Spanish.
  • Must be able to lift 25 pounds.

You may be a great fit if:

  • You’re a scrappy self-starter who is adept at finding clever solutions to problems big and small.
  • You’re excited about contributing to a growing business and helping to shape the company culture as it develops.
  • Team player with a positive outlook and can-do attitude.
  • Confident and self-motivated with strong time management skills.
  • Proven track record of maintaining high integrity and confidentiality.

Apply at Opascope